Registrar/Office Manager

Colorado Springs, Colorado
Provide administrative support to staff and faculty and maintain campus student records.


  • Serve as a resource to staff and faculty regarding Pima Medical Institute policies, procedures, and guidelines.
  • Audit electronic academic student files (eFiles), ensuring documentation uploaded complies with school, state, and institutional accreditation guidelines.
  • Search and retrieve student information using campus software.  Set up course schedules, register students, and change student statuses.
  • Input and maintain student ledger cards using campus software.  Post adjustments to ledgers per Student Finance Department.
  • Review reports to ensure the accuracy and integrity of student information and academic data.
  • Respond to student education verifications and official transcript requests.
  • Ensure accuracy of cash deposits received; reconcile bank deposits per Accounting Department.
  • Order supplies as approved by Campus Director. 
  • Maintain records of purchase orders, supplies, and requisitions, collaborating with the Accounting Department.
  • Order textbooks and uniforms, ensuring inventories are sufficient for new students.
  • Compose correspondence such as letters, reports, minutes, announcements, and graduation programs.
  • Collaborate with campus staff to coordinate and plan graduations, student and faculty appreciation events, and new student orientations.
  • Recruit, select, and hire new office support staff.  Conduct performance evaluations.  Supervise the activities of clerical office staff, training in office procedures as needed.
  • Assist in coordinating facility/equipment maintenance.
  • Other duties may be assigned. 


  • Verbal and written communication skills.
  • Three years of office management/administrative experience.
  • Typing, computer, and word processing skills.
  • Knowledge of general office procedures.
  • Any equivalent combination of training, education, or experience that meets the minimum qualifications.