Registrar/Office Manager

ESSENTIAL FUNCTIONS

• Serve as a resource to staff and faculty regarding Pima Medical Institute policies, procedures, and guidelines.
• Audit electronic academic student files (eFiles), ensuring documentation uploaded complies with school, state, and institutional accreditation guidelines.
• Search and retrieve student information using campus software.  Set up course schedules, register students, and change student statuses.
• Input and maintain student ledger cards using campus software.  Post adjustments to ledgers per Student Finance Department.
• Review reports to ensure the accuracy and integrity of student information and academic data.
• Respond to student education verifications and official transcript requests.
• Ensure accuracy of cash deposits received; reconcile bank deposits per Accounting Department.
• Order supplies as approved by Campus Director. 
• Maintain records of purchase orders, supplies, and requisitions, collaborating with the Accounting Department.
• Order textbooks and uniforms, ensuring inventories are sufficient for new students.
• Compose correspondence such as letters, reports, minutes, announcements, and graduation programs.
• Collaborate with campus staff to coordinate and plan graduations, student and faculty appreciation events, and new student orientations.
• Recruit, select, and hire new office support staff.  Conduct performance evaluations.  Supervise the activities of clerical office staff, training in office procedures as needed.
• Assist in coordinating facility/equipment maintenance.
• Other duties may be assigned. 

MINIMUM QUALIFICATIONS

• Verbal and written communication skills.
• Three years of office management/administrative experience.
• Typing, computer, and word processing skills.
• Knowledge of general office procedures.
• Any equivalent combination of training, education, or experience that meets the minimum qualifications.