Registrar Office Assistant | Full-time

 
Created
Feb 8, 2024 8:22pm
Location
Houston, Texas
Assist the Registrar in maintenance and customer service of the campus registrar's office.

What does an assistant to the Registrar do? 

They assist the Registrar with maintaining accurate records of PMI's clients, customers, or students. The assistant will support the Registrar to ensure that all information is up to date and readily accessible when needed. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and has exceptional attention to detail.

ESSENTIAL FUNCTIONS

  • Receive telephone calls, determine where to route calls, transfer to appropriate personnel, and take messages.
  • Type correspondence and reports from prepared copies for campus staff. 
  • Assist with the typing, filing, copying, and data entry
  • May receipt checks for tuition payments. Log all EFT deposits. 
  • Create schedules for students. 
  • Prepare and mail out letters of acceptance to all new students.
  • Greet visitors and assist them with their requests.
  • Order and prepare books and scrubs for classes.  Maintain book inventory and barcode books.  Issue books and scrubs to students.
  • May assist with filing and copying of documents.
  • Assist the Office Manager with school events such as graduation, new student orientation, and appreciation events.
  • Send and receive transcripts for student files.
  • The list of essential functions is not exhaustive and may be supplemented.

MINIMUM QUALIFICATIONS

  • Verbal and written communication skills.  
  • Two (2) years of experience as a receptionist/office assistant. 
  • Minimum typing speed required:  50wpm. 
  • Computer and word processing skills. 
  • Any equivalent combination of training, education, or experience that meets the minimum qualifications.
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