Benefits Specialist | Hybrid | Full-Time

The Benefits Specialist assists with administering all benefits and retirement programs, including medical, dental, vision, life insurance, short and long-term disability, and 401(k) plans, ensuring they run smoothly and efficiently. This role involves close collaboration with all employees and plan providers. It demands attention to detail, time management skills, and the ability to handle confidential information with integrity.

In this role, you will play a crucial part in providing our employees with exceptional service regarding their benefits. Your expertise and commitment will help us continue to offer top-tier support to our valued staff.

ESSENTIAL FUNCTIONS:

• Determine benefit eligibility, disseminate written and verbal benefits information to employees, and maintain employee benefit records.
• Serve as the primary contact for employees regarding benefits-related inquiries and issues.
• Process enrollments, changes of status, and terminations in the HRIS system and obtain legal documentation to ensure data accuracy.
• Review and ensure employee benefit plan enrollments correspond to accurate and timely payroll deductions by regularly auditing employee deductions and payroll records in the HRIS system (UKG).
• Process bi-weekly FSA, HSA, and 401K contributions to include transmission to vendors.
• Review and reconcile monthly employee health insurance benefits and prepare for billing and payment.
• Prepare semimonthly 401(k) contribution reports. Assist with all 401(k) loans, enrollment, and distributions.  
• Input, update, and maintain accurate COBRA data within the COBRA administration portal.
• Monitor and audit for ACA eligibility every month.
• Coordinate employee wellness program, including quarterly reimbursements, team challenges, and communication campaigns.
• Ensure compliance with federal and state regulations related to employee benefits, including COBRA, ERISA, and HIPAA.
• Collaborate with external vendors and brokers to assist with benefit contracts and pricing.
• Provide excellent customer service and valuable resources for all PMI employees.
• Assist with various audits, running reports, and coordination with requests.
• Additional duties may be assigned.

CORE COMPETENCIES:

• Ability to manage and prioritize multiple projects and deadlines
• Attention to detail and accuracy
• Knowledge of employee benefits programs, policies, and regulations
• Ability to maintain confidentiality and handle sensitive information
• Analytical and problem-solving skills to resolve benefit-related issues
• Proficient verbal and written communication skills
• Ability to work collaboratively in a team environment

SUPERVISORY DUTIES

• None

MINIMUM QUALIFICATIONS:

• A minimum of three (3) years of Human Resources experience with an emphasis on employee benefits.
• Comprehensive understanding of benefit regulations and compliance requirements.
• Proficient skill level with Microsoft Excel.
• Proficiency in HR information systems and benefits management software.
• Organizational and time management skills.
• Any equivalent combination of training, education, or experience that meets the minimum qualifications.

PREFERRED QUALIFICATIONS:

Associate’s Degree in Human Resources, Business Administration, or a related field is preferred.