Career Services Support Specialist

 
Job #
0901F554-5905-4835-9AE6-E0A80785947A
Created
Jul 14, 2025 7:35pm
Location
The Career Services Support Specialist is a leader in the corporate career services department to provide critical administrative, training, and operational support. Assisting in maintaining accurate data for audits, developing training materials, providing campus support, and facilitating job placement functions, particularly during periods of staff transition or supervisor travel, this position requires strong attention to detail, proactive communication, and a commitment to ensuring compliance and effective service delivery within the CS department.

Join Our Team as a Career Services Support Specialist!

Are you a detail-oriented leader with a passion for empowering students and ensuring compliance? Pima Medical Institute is looking for a Career Services Support Specialist to provide critical administrative, training, and operational support to our corporate and campus teams.

Why You’ll Love This Role:

  • Make an Impact: Ensure compliance with accrediting agencies, assist with audits, and help students succeed in their careers.
  • Be a Problem-Solver: Use independent judgment to approve waivers, improve processes, and support campus teams.
  • Train & Develop: Create engaging training materials and mentor new Career Services Coordinators.
  • Stay on the Move: Enjoy a dynamic role with up to 50% travel to support campuses in person and virtually.

ESSENTIAL FUNCTIONS:

  • Provide administrative support to the Career Services Manager.
  • Assist in ensuring that all PMI Campus Career Services Departments comply with all rules and regulations set forth by the accrediting agencies (ABHES and programmatic).
  • Provide in-person and virtual support for campus-facing CS teams, including covering vacancies as needed. This role requires regular travel up to 50% to assigned campuses or other locations as directed.
  • Research information to assist CS departments (corporate and campus) with the compilation of necessary reports.
  • Assist with monitoring and collection of required survey, advisory board, and affiliation agreement documentation for existing and developing programs.
  • Complete research tasks to assist the CS Manager with data compilation for CS reports, audits, and employment trends.
  • Document weekly reports in preparation for one-on-one meetings with Career Services Coordinators (CSCs).
  • Input data related to Externship LDAs, future graduation summaries, and audit for inconsistencies, including Bad Extern Begin Dates, Grad Dates, Verification Dates, and Employment Start Dates.
  • Ensure compliance with regulations and recommend process improvements for career services operations.
  • Alongside the Career Services Manager, complete onboarding and training support for new CS employees.
  • Approve or deny waivers and exceptions for career services programs, exercising independent judgment based on policy and student needs.
  • Complete ad hoc audits and special assignments as needed (e.g., externship monitoring documentation reviews).
    • Provide timely results and summaries of audit findings.
  •  Act as a training resource for CS employees; schedule and conduct follow-ups with new CSCs after initial training.
  •  Develop and revise career services initiatives, making strategic decisions to improve program effectiveness.
  • Design, implement, and update comprehensive training programs and materials (e.g., video voice-overs, presentations, manuals) for career readiness, to ensure alignment with industry standards, employer demands, and student outcomes.
  • Provide other career services-facing support when campuses are short-staffed, in-person and virtually.
    •  Responsibilities include verification of employment, monitoring timesheets, scheduling exits, and coordinating with clinical sites for documentation.
  • Primary duties involve the exercise of independent judgment and discretion in matters of significance to career services operations.
  • Additional responsibilities may be assigned.

 CORE COMPETENCIES:

  •  Attention to Detail
  •  Compliance & Regulatory Knowledge
  •  Training & Development
  •  Data Management & Reporting
  •  Communication & Collaboration
  •  Operational & Administrative Support
  •  Problem Solving & Adaptability

SUPERVISORY DUTIES:

  •  None

MINIMUM QUALIFICATIONS:

  •  Associate's degree from an institution accredited by the U.S. Secretary of Education or the Council for Higher Education Accreditation.
  •  Minimum three (3) years of career services or placement experience.
  •  Minimum two (2) years of career counseling or teaching experience.
  • Demonstrated networking experience, including building professional relationships with employers, community partners, or stakeholders to support job placement initiatives.
  •  Excellent verbal and written communication skills.

COMPENSATION & BENEFITS                                          

  • Hiring Range: $64,490 to $$80,610
  • Medical (PPO & 2 HDHP with HSA), Dental & Vision
  • 401(k) Plan
  • Employee Stock Ownership Plan (ESOP)
  • Short & Long-term Disability
  • Basic Life Insurance
  • Flexible Spending Account (FSA)
  • Health Savings Account (HSA)
  • Employee Assistance Program (EAP)
  • Paid Time Off (PTO) & Holiday Pay
  • Tuition Reimbursement
  • Health & Wellness Program

 

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