Career Services Advisor | Full-Time | On-Site

Facilitate externship placement for all Certificate Program students and assist all graduates with procurement of employment.

On-Site | Full-Time

PMI invites you to join our Career Services Team in Houston, TX!

At Pima Medical Institute, our mission is to improve the quality of people’s lives by providing the best value in medical career education. 

Our ideal candidates are:

• Goal Oriented
• Consultative
• Confident
• Resourceful
• Motivates Others
• Detail Oriented
• Values Customer Service

ESSENTIAL FUNCTIONS

• Develop and implement plans and strategies to achieve graduate employment goals.
• Acquire externship sites through cold calling, direct telephone sales, e-mail contacts, online searches, networking via professional associations, and follow-up with PMI alums, staff, faculty, and Advisory Board members.
• Determine the optimum externship site for each student based on a skills/assessment checklist completed by all students, with their instructors’ input; coordinate an externship interview, if appropriate; and complete the site assignment directly with the site supervisor(s).
• Monitor and track externship site availability via ongoing contact (in-person, phone, e-mail, and fax) with available and potential externship sites.
• Conduct pre-externship orientation workshops with all seniors immediately before the commencement of the externship.
• Conduct site visits to monitor externship students’ progress, discuss and oversee implementation of required actions requested to overcome students’ challenges, and determine appropriate follow-up; facilitate completion of Midterm and Final Evaluations by site supervisors.
• Conduct job search workshops (and coordinate with Clinical Directors, when appropriate) to assist and train students/graduates with networking, resume and cover letter writing, job searches, interviewing techniques, and soft skills awareness and improvement.
• Advise not-yet-placed graduates toward optimizing job search activities, including reviewing and revising graduates’ portfolios (cover letters, resumes, awards, certifications, transcript, military service acknowledgment, reference letters, etc.)
• Facilitate and participate in Advisory Board meetings, sharing statistical data regarding retention and placement, updating members regarding curriculum changes, and soliciting suggestions from Advisors, particularly as new approaches may influence readiness for marketability and employment of our graduates.
• Participate in campus and off-campus events, including graduation, job fairs, and marketing events.
• Campus Nexus – Monitor the progress of students/graduates; ensure externship site/employer availability.
• Facilitate acquisition and detail receipt of requisite documentation (background check, drug screen, CPR / OSHA / HIPAA certification, immunizations, licenses, national certification exams, etc.);
• Log all telephone calls: (i) from/to students/grads; (ii) from/to existing and potential externship sites and employers.
• Ensure all students’ requisite documents are complete before externship placement.
• Prepare externship packets to accommodate documentation of students’ externship attendance and progress, as acknowledged by the site supervisor.
• Enter attendance for all externship students from timesheets they submit weekly; run Campus Nexus LDA report to monitor missing attendance and follow-up to ensure attendance accuracy.
• Prepare students’ files and compile all fully completed documentation in conjunction with students’ exit interviews; coordinate externship follow-up activities (with Financial Aid and Registrar) in preparation for graduation.
• Verify and enter all data relevant to graduates' employment in Campus Nexus.
• Search for and maintain lists/links detailing job openings; inform graduates of openings.
• Prepare marketing packets, call, e-mail, and visit potential sites/employers to build partnership opportunities, record marketing efforts in CampusVue to ensure updated contact information, and calendar required follow-up actions.
• Track and enter all data relevant to credentialing and programmatic licensure.
• Appropriately document externship to hire (conversion) data.
• Maintain an accurate database of employers/externship sites and update the database daily.
• Generate Placement reports from Campus Nexus to monitor externship and graduate placements, track daily activities, and detail results versus goals.
• Other duties as assigned by the Career Services Coordinator or Campus Director.

 CORE COMPETENCIES:

• Career Development
• Communication
• Student Resources
• Collaboration
• Build Relationships
• Cultural Competency
• Ethical Decision-Making

SUPERVISORY DUTIES:

• None

MINIMUM QUALIFICATIONS:

• Excellent verbal and written communication skills.
• Two (2) years of recruitment or staffing experience.
• Functional knowledge of Microsoft Office Suite and Google Workspace, video-conferencing tools, and computer and internet applications.
• Any equivalent combination of training, education, or experience that meets the minimum qualifications.

PREFERRED QUALIFICATIONS:

• Associate degree preferred accredited by an institution accredited by the U.S. Secretary of Education or the Council for Higher Education Accreditation.

REQUIRED LICENSES, CERTIFICATIONS, OR REGISTRATIONS:

• None

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