Career Services Advisor | On-Site

Facilitate externship placement for all Certificate Program students and assist all graduates with procurement of employment.

Are you passionate about fostering student success and building strong professional networks?

Pima Medical Institute is seeking a dynamic and dedicated individual to join our team as a Career Services Advisor. In this pivotal role, you will spearhead strategic initiatives to enhance employment outcomes for our graduates, develop vital externship opportunities, and guide our students to achieve their career aspirations.

If you thrive in a collaborative environment and have a knack for building lasting relationships, we want to hear from you!

ESSENTIAL FUNCTIONS:

• Develop and implement plans and strategies to achieve graduate employment goals.
• Acquire externship sites through cold calling, direct telephone sales, e-mail contacts, online searches, networking via professional associations, and follow-up with PMI alums, staff, faculty, and Advisory Board members.
• Determine the optimum externship site for each student based on a skills/assessment checklist completed by all students, with their instructors’ input; coordinate externship interview, if appropriate, and complete site assignment directly with site supervisor(s).
• Monitor and track externship site availability via ongoing contact (in-person, phone, e-mail, and fax) with available and potential externship sites.
• Conduct pre-externship orientation workshops with all seniors immediately prior to the commencement of the externship.
• Conduct site visits to monitor externship students’ progress, discuss and oversee implementation of required actions requested to overcome students’ challenges, and determine appropriate follow-up; facilitate completion of Midterm and Final Evaluations by site supervisors.
• Conduct job search workshops (and coordinate with Clinical Directors, when appropriate) to assist and train students/graduates with networking, resume, and cover letter writing, job searches, interviewing techniques, and soft skills awareness and improvement.
• Advise not-yet-placed graduates toward optimizing job search activities, including reviewing and revising graduates’ portfolios (cover letters, resumes, awards, certifications, transcript, military service acknowledgment, reference letters, etc.)
• Facilitate and participate in Advisory Board meetings, sharing statistical data regarding retention and placement, updating members regarding curriculum changes, and soliciting suggestions from Advisors, particularly as new approaches may influence readiness for marketability and employment of our graduates.
• Participate in campus and off-campus events, including graduation, job fairs, and marketing events.
• Campus Nexus – Monitor the progress of students/graduates; ensure externship site/employer availability.
• Facilitate acquisition and detail receipt of requisite documentation (background check, drug screen, CPR / OSHA / HIPAA certification, immunizations, licenses, national certification exams, etc.);
• Log all telephone calls: (i) from/to students/grads; (ii) from/to existing and potential externship sites and employers.
• Ensure all students’ requisite documents are complete before externship placement.
• Prepare externship packets to accommodate documentation of students’ externship attendance and progress, as acknowledged by the site supervisor.
• Enter attendance for all externship students from timesheets they submit weekly; run Campus Nexus LDA report to monitor missing attendance and follow-up to ensure attendance accuracy.
• Prepare students’ files and compile all fully completed documentation in conjunction with students’ exit interviews; coordinate externship follow-up activities (with Financial Aid and Registrar) in preparation for graduation.
• Verify and enter all data relevant to graduates' employment in Campus Nexus.
• Search for and maintain lists/links detailing job openings; inform graduates of openings.
• Prepare marketing packets, call, e-mail, and visit potential sites/employers to build partnership opportunities, record marketing efforts in CampusVue to ensure updated contact information, and calendar required follow-up actions.
• Track and enter all data relevant to credentialing and programmatic licensure.
• Appropriately document externship to hire (conversion) data.
• Maintain an accurate database of employers/externship sites and update the database daily.
• Generate Placement reports from Campus Nexus to monitor externship and graduate placements, track daily activities, and detail results versus goals.
• Other duties as assigned by the Career Services Coordinator or Campus Director.

 CORE COMPETENCIES:

• Career Development
• Communication
• Student Resources
• Collaboration
• Build Relationships
• Cultural Competency
• Ethical Decision-Making

SUPERVISORY DUTIES:

• None

MINIMUM QUALIFICATIONS:

• Excellent verbal and written communication skills.
• Two (2) years of recruitment or staffing experience.
• Functional knowledge of Microsoft Office Suite and Google Workspace, video-conferencing tools, and computer and internet applications.
• Any equivalent combination of training, education, or experience that meets the minimum qualifications.

PREFERRED QUALIFICATIONS:

• Associate degree preferred accredited by an institution accredited by the U.S. Secretary of Education or the Council for Higher Education Accreditation.

COMPENSATION & BENEFITS                                                      

• • $31.50-$42.50 hourly
  • Medical (PPO & 2 HDHP with HSA), Dental & Vision
  • 401(k) Plan
  • Employee Stock Ownership Plan (ESOP)
  • Short & Long-term Disability
  • Basic Life Insurance
  • Flexible Spending Account (FSA)
  • Employee Assistance Program (EAP)
  • Paid Time Off (PTO), Sick Leave & Holidays
  • Tuition Reimbursement
  • Health & Wellness Program